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AI4Knowledge
Smarter Access
to Company Knowledge
AAI4Knowledge is an intelligent platform that transforms how organisations manage and use internal knowledge.
It serves as a central hub for procedures and guidelines, letting employees quickly find information and ask how to perform tasks according to company standards.
AI4Knowledge Management System for
Smarter Enterprise Access
Have you ever wasted valuable time searching for procedures, manuals, or instructions? So have we – and that’s exactly why we created AI4Knowledge.
This intelligent tool allows you to quickly find the information you need. Simply ask a question and get clear guidance on how to carry out a specific task in line with your organization’s procedures. What’s more, you’ll receive concise summaries of handbooks and documentation – no need to sift through endless files.
What You Gain With Our
AI-Based Knowledge Management Platform
Accessibility
All your organization’s key documents – procedures, standards, workbooks, and manuals – are stored in one place. This gives your team quick and intuitive access. Every authorised employee can use the tool, navigate the database, and find the necessary information with ease.
Time-saving
The average employee spends up to 2 hours a day searching for information – emailing colleagues, digging through folders, and trying to make sense of poorly labelled files. Our tool eliminates this problem. Thanks to advanced AI-powered search, AI4Knowledge instantly delivers the information you need – freeing your team from time-consuming tasks and boosting efficiency.
Better decision-making
Organized company knowledge is the foundation of sound decision-making – especially for managers and team leaders. The AI4Knowledge provides fast access to archived reports, analyses, and summaries, supporting real-time decision-making. Stop searching – start acting.
Elimination of duplicates
Duplicate documents are a common issue in organizations with scattered knowledge resources. AI4Knowledge reduces the risk of duplication by making it easy to check whether a document or procedure already exists. This helps you avoid unnecessary work and make better use of your team’s time and resources.
Security of data
All information is stored in a secure environment, accessible only to authorized users. No data is shared externally or used to train AI models. You can be sure your company knowledge stays exactly where it should—under your full control.
Always up-to-date knowledge base
Our platform automatically checks whether content is current—so your team can always rely on accurate, up-to-date documents. On request, it can also periodically update selected files to ensure everyone has access to the latest versions, reducing the risk of errors or misunderstandings caused by outdated procedures. It’s a smart way to keep your knowledge consistent, clear, and trusted across the organization.
How Our Knowledge Management
System with AI Works
The first step is connecting the system to your internal knowledge sources:
shared drives,
intranet platforms,
The platform automatically recognises various file formats (PDF, DOCX, XLSX, HTML, etc.) and creates a secure base for further processing.
It can also search publicly available web sources, extending your knowledge base with up-to-date external information.
Once the data is collected, the platform performs automated indexing using AI. It understands document structures, identifies relationships, context, and hierarchy, and enriches each entry with metadata such as department, topic, and version. This phase also removes duplicates and ensures that only the most relevant and up-to-date documents remain accessible.
Users can ask questions in plain language—just like they would ask a colleague.
For example: “What are the current rules for requesting leave in the sales department?”
The system understands the intent behind the query, regardless of how it’s phrased.
Based on the indexed knowledge base, the system delivers clear, relevant answers—instantly. This may take the form of a direct response, a summarized explanation, or a link to the exact section of a document. Every answer is drawn from your verified internal data, ensuring trust, accuracy, and compliance with your company’s policies.
AI-Powered Knowledge Management Software:
Features That Matter
AI4Knowledge goes beyond standard keyword search. Powered by artificial intelligence, it understands what you’re really looking for – even if you don’t use exact file names or procedure titles. The system interprets the intent behind your query and delivers the most relevant results, significantly reducing the time needed to find the right information.
With every use, the tool learns more about your needs. AI4Knowledge analyses your actions and work context to proactively suggest documents that might be useful – before you even search for them. You receive not only the expected results but also additional supporting materials such as reports, checklists, and instructions.
All data remains in a secure environment based on trusted infrastructure such as Microsoft Azure, which meets the highest standards for information security and regulatory compliance. Your files, documents, and content are never shared externally or used for commercial purposes, including AI model training. In addition, our team includes experts in cybersecurity to ensure maximum protection. By choosing our solution, you gain full compliance with both EU regulations and your internal company policies.
No more wasting time opening dozens of files to find the right one. With AI4Knowledge, you can instantly preview document content without leaving the app. It is a fast and convenient feature that simplifies your work, especially when dealing with multiple document versions.
You can be confident that every file and document comes from a single, trusted source of truth. The system ensures you’re always accessing the correct, most up-to-date version—eliminating misinformation, outdated content, and conflicting answers. This builds consistency across teams and guarantees reliable knowledge at every step.
The tool is accessible via a web browser. As a result, your organisation’s knowledge is always within reach – on any device, in any location, at any time.
Secure and Scalable AI Knowledge Platform for Business Use
AI4Knowledge provides full control over information access through an advanced role and permission management system. All user activity is logged, ensuring compliance with internal company policies and audit requirements. The platform meets the highest security standards and is fully compliant with GDPR regulations, ensuring the protection of personal and confidential data. It also supports alignment with company data retention policies and EU directives related to knowledge and document management.
Our knowledge management tool is fully scalable, growing seamlessly with your organization—regardless of its size or structure. It supports any number of users, teams, and documents while maintaining high performance thanks to cloud infrastructure like Microsoft Azure. The platform can be easily extended with new features, modules, and integrations (e.g. CRM, ERP, LMS) and deployed globally with support for multiple languages and regulatory requirements. It’s a flexible solution that adapts to change and supports your company’s growth at every stage.
AI Tools and Technologies we work with:
Power Apps Copilot
Snowflake
OpenAI on Azure
From Integration to Results: Our AI KMS Deployment Process
We begin by getting to know your organisation. We analyse your existing knowledge sources—documents, procedures, manuals, DMS/ERP/intranet systems—and identify key assets as well as pain points related to information access. Together, we define the project scope, business objectives, and priorities to tailor the solution precisely to your needs.
After successful testing, we proceed to the final stage: full configuration and seamless integration with your existing infrastructure.
Next, we organise and classify the data. We prepare metadata, labels, and a logical structure for the knowledge base. We also create an initial mapping of user roles and access levels, aligned with your internal policies and GDPR requirements.
We deploy the solution to the production environment, providing full technical and operational support. We also deliver training for both users and administrators, along with onboarding materials to ensure a smooth transition into daily use.
We build a functional prototype based on real organisational data. At this stage, selected users from your team can test how AI4Knowledge works—including search, document preview, recommendations, and version control—within a secure testing environment.
Our work doesn’t stop at launch. We continue to monitor system performance, support your team in day-to-day operations, and propose ongoing improvements—such as adding new data sources, integrations, languages, or AI features. Our goal is long-term value and continuous improvement in your organisation’s knowledge management.
We collect feedback from real users and analyse their experience. Based on these insights, we optimise functionality, refine the user experience (UX), and adjust system settings to match actual workflows. Any necessary improvements are implemented according to specific use cases.
A Knowledge Management Platform Tailored to Your Organization’s Needs
Our knowledge management tool is a flexible and scalable platform that supports organizational growth—regardless of your company’s size or industry. It enables efficient knowledge management in the workplace by adapting to your unique processes, structures, and team requirements.
More than just a company knowledge base, this intelligent platform analyzes user queries and searched content to identify real knowledge gaps, missing documentation, and the need for new procedures or manuals.
The platform evolves with your organization—any new need can be transformed into a feature that enhances daily operations and supports employee development. As a result, it becomes an essential part of your organizational culture, promoting knowledge sharing and building long-term competitive advantage.
Case Study: AI Knowledge
Management System in Action
Why Organizations Choose
TTMS for AI Knowledge
Management Projects
At TTMS, we understand that effective knowledge management is more than just organising documents—it’s about giving people the right information at the right time, securely and efficiently.
Organisations across industries choose us because we combine deep AI expertise with real-world implementation experience. Our solutions are built to address the most pressing challenges: fragmented data sources, time-consuming searches, inconsistent content, and limited internal capacity to maintain documentation.
With AI Knowledge Base, we deliver tailored systems that centralise business knowledge, enhance decision-making, and ensure full compliance with internal policies and EU regulations.
From initial analysis to full-scale deployment, we guide our clients every step of the way—with flexibility, precision, and long-term support.
By partnering with TTMS, you’re not just adopting a tool—you’re gaining a trusted technology partner focused on turning your data into a strategic advantage.
The world’s largest corporations have trusted us
Ready to Organize Your Enterprise Knowledge With AI?
Managing knowledge across departments, teams, and systems can be overwhelming—especially when information is scattered, outdated, or hard to find. AI4Knowledge transforms this challenge into a strategic advantage by turning your organisation’s data into an accessible, reliable source of insight. Whether you’re aiming to boost productivity, reduce time spent on repetitive searches, or support smarter decision-making—our AI-powered platform is here to help. Let’s show you how.
Proven Expertise
We specialize in delivering AI-powered knowledge management solutions tailored to enterprise needs. Since 2015, we’ve been supporting digital transformation initiatives with advanced AI technologies—long before they became industry standard. Our experience spans sectors and includes successful collaborations with global organiszation’s such as Roche, Schneider Electric, Volvo, Hitachi, and ABB.
Smart Knowledge Access
AI4Knowledge offers intelligent, context-aware access to internal knowledge—procedures, manuals, guidelines, and more. By centralising information and using natural language understanding, the platform reduces search time, eliminates duplication, and supports better decision-making. It’s a practical solution for businesses looking to boost productivity and operational efficiency.
Flexible Collaboration Models
We adapt to your structure. Whether you need individual specialists (Staff Augmentation), an entire expert team (Team Leasing), or end-to-end delivery of AI-driven knowledge systems, our flexible service levels scale with your business goals and internal resources.
Compliance & Trust
AI Knowledge Base ensures secure access management and activity logging, supporting compliance with company policies and GDPR standards. Built-in version control, permissions, and audit features help maintain content integrity while aligning with EU information governance requirements.
Integration-Ready Architecture
The platform connects directly with your internal systems, supporting secure processing of company data—documents, databases, and knowledge bases—without exposing them externally. Fast to implement and easy to scale, it’s designed to fit seamlessly into your digital ecosystem.
Ready to take your business to the next level?
Let’s talk about how TTMS can help.
FAQ
How long does it take to implement the AI solution from TTMS?
The implementation time depends on the specifics of the project and the scale of implementation. The standard process includes:
• System configuration,
• Adapting it to the needs of the law firm,
• User training in the scope of the offered functionalities.
The typical implementation time is several weeks. In the case of projects involving the implementation of new functionalities, this time may be extended. We estimate it individually based on the scope of changes and the client’s requirements. Our AI tools based on modular architecture enable the phased implementation of solutions. Thanks to this, we minimize disruptions in the current operations of the law firm, ensuring a smooth transition to new systems.
Will AI replace lawyers?
AI will not replace lawyers, but it will become an important support in their work. AI tools can significantly accelerate and improve processes related to the work of a lawyer, such as data analysis, legal research, preparation of preliminary versions of documents or contract templates. However, key aspects of a lawyer’s work, such as communication with the client, understanding the specifics of the case, substantive verification of documents or business advice, remain in the hands of humans.
AI allows lawyers to focus on more complex and strategic aspects of their work, relieving them of time-consuming and repetitive tasks. Verification of data generated by AI still requires supervision, because these tools are not error-free and do not take into account the full context of the cases. Therefore, the presence of a lawyer remains crucial.
AI does not replace a lawyer, but changes the way they work, making them more effective and flexible in adapting to the needs of clients.
Can AI tools from TTMS help law firms manage legal risk?
Yes, TTMS AI tools can help law firms manage legal risk. An advanced AML (Anti-Money Laundering) tool is currently being built that automatically verifies individuals and institutions on sanctions lists. Thanks to this, law firms can quickly and effectively identify potential risks related to establishing cooperation with new clients or partners, while streamlining compliance processes with legal regulations.
Can AI tools from TTMS help manage working time in a law firm?
We are currently working on a tool that would automate the monitoring and recording of lawyers’ working time, which is one of the challenges in law firms. In principle, AI tracks user activity and generates reports divided into individual tasks, which makes it easier to settle accounts with clients and optimizes the process of managing working time.
How do law firms benefit from TTMS AI tools for lawyers?
TTMS solutions based on artificial intelligence (AI) allow law firms to automate key processes such as document analysis, generating contracts based on predefined templates, processing court transcripts or preparing mediation proposals. Thanks to the use of AI, time-consuming tasks become more efficient. This allows lawyers to focus on complex cases and providing the highest level of customer service.